Faculty Information Manual

General Information

 

THE CALIFORNIA STATE UNIVERSITY

The California State University is a 23-campus, statewide system of comprehensive and polytechnic universities and the California Maritime Academy. The CSU awards bachelor and master's degrees in more than 200 subject areas, employs 40,000 faculty and staff, and serves some 350,000 students. The Board of Trustees sets policy; the Office of the Chancellor oversees systemwide management.

Funds to support the system are obtained following completion of a budgetary process involving each of the 23 campuses, the Chancellor's Office, the Board of Trustees, the Department of Finance, the Governor and the Legislature.

THE CALIFORNIA POST-SECONDARY COMMISSION

The California Postsecondary Education Commission is a citizen board established in 1974 by the Legislature and Governor to provide them with independent, non-partisan policy analysis and recommendations about California education beyond the high school and to coordinate the efforts of California's colleges and universities in order to "assure the effective utilization of public postsecondary education resources, thereby eliminating waste and unnecessary duplication, and to promote diversity, innovation, and responsiveness to student and societal needs."  Membership includes representatives from the University of California, the California State University, the community colleges, private colleges and universities in the state, the State Board of Education, and the general public.

BOARD OF TRUSTEES

The Trustees of The California State University are responsible for the management, administration, and control of the California State University. Under present law there are 24 voting Trustees. Five Trustees are ex officio members: the Governor, Lieutenant Governor, Speaker of the Assembly, State Superintendent of Public Instruction, and the Chancellor. The Alumni Trustee is appointed by the CSU Statewide Alumni Council. The Student and Faculty Trustee are appointed by the Governor from nominees proposed by the California State Student Association and the Statewide Academic Senate respectively.  The Student, Alumni, and Faculty Trustees serve for two years. The sixteen remaining Trustees are appointed by the Governor, confirmed by the State Senate, and serve for eight years.

The Trustees establish policies concerning the functioning of the State University system.

THE CHANCELLOR

The Chancellor, who is appointed by the Trustees, serves as the chief executive officer and is directly responsible for the administration of the system.  The Chancellor implements Trustees policies through the issuance of executive orders.

COLLECTIVE BARGAINING

The Higher Education Employer-Employee Relations Act (HEERA) provides California State University employees, through an election process, the option of choosing whether or not to elect an exclusive agent to represent them in collective bargaining on wages, hours and other terms and conditions of employment.  Elections were held and the California Faculty Association (CFA) was chosen as the exclusive agent.    

ACADEMIC SENATE OF THE CALIFORNIA STATE UNIVERSITY

The Academic Senate of the California State University consists of fifty-one faculty members elected by their colleagues at the twenty-three individual universities comprising the California State University system. The Senate, founded in 1963, recommends academic policies to the Board of Trustees and the Chancellor, serving as the official voice of the faculties in matters of systemwide concern. The role of this body has been defined in the document entitled "The Constitution of the Faculty."  Members of the Academic Senate serve three-year terms and are elected by their respective university and college faculties.  The number of representatives from each of the institutions is based on student enrollment.

The Executive Committee of the statewide Academic Senate, led by the Senate Chair, organizes the activities of the Senate and is principally responsible for representing the Senate in its dealings with many groups, including the Board of Trustees, the Chancellor and her staff, the California State Student Association, the CSU Alumni Council, statewide policymakers, and the public. With offices at the CSU Headquarters in Long Beach, the Senate operates throughout the year as an agency of CSU faculty governance.

The role of this body has been defined in the document entitled "The Constitution of the Faculty."  Members of the Academic Senate serve three-year terms and are elected by their respective university and college faculties.  The number of representatives from each of the institutions is based on student enrollment.

CALIFORNIA STATE UNIVERSITY, SAN BERNARDINO

The San Bernardino campus of the CSU opened in 1965, offering six-degree programs to approximately 300 students and focusing on the liberal arts.  Currently the curriculum has been expanded to 42 baccalaureate degree programs, 15 teaching credential fields and various options within 20 master degree programs.  Current enrollment exceeds 16,700.

While continuing to emphasize the liberal arts, the university has implemented a number of career-oriented programs, both at the undergraduate and at the graduate levels. 

PALM DESERT CAMPUS

Residents of the Coachella Valley and surrounding communities can now complete a B.A., M.A. or teaching credential program at CSUSB.  College of the Desert provides freshman and sophomore-level course work while CSUSB’s Palm Desert Campus offers junior, senior and graduate level classes in a variety of programs.  Degree and credential programs, which can be completed in their entirety at the Palm Desert Campus, include the following:

  • Administration: Management (B.A.)
  • Administration: Accounting (B.A.)
  • Administration: Marketing (B.A.)
  • Communication (B.A.)
  • Criminal Justice (B.A.)
  • English (B.A.)
  • History (B.A.)
  • Liberal Studies, Integrated Track (B.A.)
  • Nutrition & Food Sciences (B.S.)
  • Psychology (B.A.)

Credential Programs in Education

  • Administration Services
  • Designated Subjects: Career and Technical Studies & Adult Credential
  • Multiple Subject
  • Pupil Personnel Services: School Counseling
  • Reading/Language Arts Specialist
  • Single Subject

Certificate Programs

  • e-learning
  • Math Subject Matter Authorization
  • Reading and Literacy

Masters Programs

  • Accountancy 3:2
  • Business Administration
  • Career and Technical Education
  • Counseling and Guidance
  • Education Administration
  • Instructional Technology in Education
  • Math & Science Education
  • Public Administration
  • Reading/Language Arts
  • Social Work
  • Teaching English to Speakers of other Languages (TESOL)

Doctoral Program

  • Educational Leadership (Ed.D.)

 

THE PRESIDENT

The University's chief executive officer is the President.  Appointed by the Trustees, the President is responsible to the Chancellor for the implementation of system policy, educational effectiveness and the general welfare of the institution.  The President has final authority on all campus matters except the awarding of grades and the development of the process for the evaluation of tenured faculty.

UNIVERSITY DIVISIONS

The University is divided into five divisions headed by vice presidents:

  • Academic Affairs
  • Administration and Finance
  • Information Resources and Technology
  • Student Affairs
  • University Advancement

ACADEMIC AFFAIRS

In addition to the administrative units of Academic Programs, Academic Resources, and Academic Personnel, Academic Affairs is divided into five colleges.  Within each of these colleges are departments, which are distinctive organizational sub-units.  Most departments offer one or more degree programs.

JACK H. BROWN COLLEGE OF BUSINESS AND PUBLIC ADMINISTRATION
  • Accounting & Finance            
  • Information & Decision Sciences         
  • Management                                                    
  • Marketing                                             
  • Public Administration                            
COLLEGE OF EDUCATION
  • Teacher Education & Foundations
  • Special Education, Rehabilitation & Counseling
  • Educational Leadership & Technology                                    
COLLEGE OF ARTS AND LETTERS
  • Art                                                       
  • Communication Studies                         
  • English
  • Liberal Studies                                                                  
  • Music                                           
  • Philosophy                                                  
  • Theatre Arts
  • World Languages & Literatures                                                      
COLLEGE OF NATURAL SCIENCES
  • Biology      
  • Chemistry & Biochemistry                    
  • Computer Science & Engineering        
  • Geological Sciences     
  • Health Science & Human Ecology
  • Kinesiology
  • Mathematics                                                    
  • Nursing                                    
  • Physics                                               
COLLEGE OF SOCIAL AND BEHAVIORAL SCIENCES
  • Anthropology                            
  • Criminal Justice      
  • Economics                               
  •  Geography & Environmental Studies              
  • History                               
  • Political Science                       
  • Psychology
  • Social Work
  • Sociology

UNIVERSITY ADVISORY BOARD

The University Advisory Board advises the President regarding the improvement and development of the University.  The Board is comprised of approximately three dozen residents of Riverside and San Bernardino counties.  The President appoints advisory board members to four-year terms following consultation with appropriate groups.

UNIVERSITY FOUNDATION

The Foundation is a non-profit, self-financed corporation established by authorization of the California State Legislature specifically to supervise operation of such enterprises as research grants, scholarship programs, university bookstore and cafeterias.  The Foundation's Board of Trustees is composed of faculty, student body, administrative staff and individuals from the community interested in goals and purposes of the Foundation.  The Board meets at least once each quarter and members of the campus community may submit items to the Vice President for Administration and Finance for consideration.

EXTENDED LEARNING

Through the Office of Extended Learning, the University offers self-supporting (without State funding) summer sessions and extension and external degree programs.  These programs include degree, credential, certificate and specialized topical courses.  The Office of Extended Learning also sponsors workshops, conferences, and a variety of special public events.  All of these activities are administered by the Dean of Extended Learning.

FACULTY

The membership of the Faculty of California State University, San Bernardino consists of Professors, Associate Professors, Assistant Professors, full-time Lecturers, Coaches, Student Services Professionals-Academic Related I, II, and III, Librarians, Associate Librarians, Senior Assistant Librarians and Assistant Librarians.

FACULTY SENATE

The Senate is the delegate assembly of the faculty through which the responsibilities of the faculty are exercised.  It is charged with the formulation, adoption, review, and revision of recommendations covering the policies and operation of the University, subject to limits set forth in the University's Faculty Constitution, State laws and Trustee regulations.

PROCEDURES FOR CONDUCTING FACULTY SENATE COMMITTEES AND SUBMITTING REPORTS AND PROPOSALS TO THE FACULTY SENATE

  • Committees should adopt working procedures that are suitable and maintain records of items under consideration.  Chairs should keep the Senate Office informed of the schedule of their meetings and should forward copies of documents suitable for the permanent record of committee business including minutes of meetings.
  • Drafts of documents for Senate consideration from individuals, groups or committees should be submitted to the Senate Office, AD-155, ext. 5028, for coding and transmission to the Executive Committee.

Curricular Proposals:

After being approved by College Curriculum committees, these proposals must be typed on the appropriate academic planning forms before being transmitted to the Senate Office.  These forms are available from college secretaries and from the Office of Academic Programs. 

Processing of curricular proposals through the Senate requires approximately two months.

Non-Curricular Proposals:

Each proposal should be presented on a separate page, provided with a title, identified by the source, and accompanied by a justification.  Proposals may be submitted in rough draft or in final form.  If in final form, bond masters are preferred to ditto copies.  The Senate Office will provide necessary assistance in preparing documents.

In order to appear on the Senate agenda, all request, reports and communications should be received in the Senate Office 12 working days prior to the Senate meeting.  Where urgent action is a necessity, every effort will be made to place items on the agenda within a subsequent reasonable period of time.

FUNCTIONING COMMITTEES INVOLVING FACULTY AFFAIRS

ACADEMIC MANAGEMENT GROUP (AMG)

Membership:

  • Provost and Vice President for Academic Affairs
  • Associate Provost for Academic Personnel
  • Associate Provost for Academic Programs
  • Director of Academic Resources
  • Dean of Graduate Studies and Associate Vice President for Assessment

Function:  Review academic affairs goals, policies, and projects.

ADMINISTRATIVE COUNCIL

Membership:

  • President
  • Provost and Vice President for Academic Affairs
  • Vice President for Administration and Finance
  • Vice President for Information Resources and Technology
  • Vice President for University Advancement
  • Vice President for Student Affairs
  • Associate Provost for Academic Personnel
  • Associate Provost for Academic Programs
  • Assistant to the Provost, Special Programs
  • College Deans
  • Associate Vice Presidents, Student Affairs
  • Director, Media Relations and Public Information
  • Director, Institutional Research
  • Chair, Faculty Senate
  • Associated Students President

Function:         Considers and advises on matters pertaining to the administration of the University.

ACADEMIC AFFAIRS COUNCIL

Membership:

  • Provost and Vice President for Academic Affairs
  • Associate Provost for Academic Personnel
  • Associate Provost for Academic Programs
  • Assistant to the Provost, Special Programs
  • College Deans
  • University Librarian
  • Vice President for Student Affairs
  • Vice President for Information Resources and Technology
  • Dean of Extended Learning
  • Dean of Undergraduate Studies
  • Dean, Palm Desert Campus
  • Dean, Graduate Studies and Research
  • Chair, Faculty Senate
  • Director, Institutional Research

Function: Considers and advises on all academic affairs matters.

UNIVERSITY SEXUAL HARASSMENT COMMITTEE

Membership:

  • Faculty and Staff Representatives
  • Associated Students Representative
  • Human Resource Director
  • Associate Provost for Academic Personnel

Function: Monitor the effectiveness of sexual harassment policies, procedures and programs; advise the President on sexual harassment concerns

UNIVERSITY DIVERSITY COMMITTEE

Membership:

  • MPP Representatives
  • Faculty Representatives
  • Staff Representatives
  • Student Representatives

Function: Foster an academic community, which reflects the values set forth in the Statement of Commitment to Diversity.

STATEMENT CONCERNING PROFESSIONAL ETHICS AND RESPONSIBILITIES

California State University, San Bernardino recognizes and endorses the Statement on Professional Ethics, which was adopted by the Council of American Association of University Professors in April 1966 and endorsed by the Seventy-third Annual Meeting in June 1987 as policy of the American Association of University Professors.  (See FAM 501.)

The Statement

  1. Professors, guided by a deep conviction of the worth and dignity of the advancement of knowledge, recognize the special responsibilities placed upon them.  Their primary responsibility to their subject is to seek and to state the truth as they see it.  To this end professors devote their energies to developing and improving their scholarly competence.  They accept the obligation to exercise critical self-discipline and judgment in using, extending and transmitting knowledge.  They practice intellectual honesty.  Although professors may follow subsidiary interests, these interests must never seriously hamper or compromise their freedom or inquiry.
  2. As teachers, professors encourage the free pursuit of learning in their students.  They hold before them the best scholarly and ethical standards of their discipline.  Professors demonstrate respect for students as individuals and adhere to their proper roles as intellectual guides and counselors.  Professors make every reasonable effort to foster honest academic conduct and to assure that their evaluations of students reflect each student's true merit.  They respect the confidential nature of the relationship between professor and student.  They avoid any exploitation, harassment, or discriminatory treatment of students.  They acknowledge significant academic or scholarly assistance from them.  They protect their academic freedom.
  3. As colleagues, professors have obligations that derive from common membership in the community of scholars.  Professors do not discriminate against or harass colleagues.  They respect and defend the free inquiry of associates.  In the exchange of criticism and ideas professors show due respect for the opinions of others.  Professors acknowledge academic debt and strive to be objective in their professional judgment of colleagues.  Professors accept their share of faculty responsibilities for the governance of their institution. 
  4. As members of an academic institution, professors seek above all to be effective teachers and scholars.  Although professors observe the stated regulations of the institution, provided the regulations do not contravene academic freedom, they maintain their right to criticize and seek revision.  Professors give due regard to their paramount responsibilities within their institution in determining the amount and character of work done outside it.  When considering the interruption or termination of their service, professors recognize the effect of their decision upon the program of the institution and give due notice of their intentions.
  5. As members of their community, professors have the rights and obligations of other citizens.  Professors measure the urgency of these obligations in the light of their responsibilities to their subject, to their students, to their profession, and to their institution.  When they speak or act as private persons they avoid creating the impression of speaking or acting for their college or university.  As citizens engaged in a profession that depends upon freedom for its health and integrity, professors have a particular obligation to promote conditions of free inquiry and to further public understanding of academic freedom.

FACULTY EVALUATION

EVALUATIONS

There are two types of evaluations:  Performance Review and Periodic Evaluation.

Performance Review is applicable to all second, fourth and sixth year probationary faculty, librarians, and SSP,AR’s, as well as all those applying for early tenure and promotion.  This review is for purposes of determining retention, tenure or promotion.  Periodic Evaluation is applicable to all faculty, librarians, coaches, and SSP,AR’s not subject to performance review.  This includes first, third and fifth year probationary or tenured faculty, librarians, and SSP,AR’s and all temporary faculty, librarians, coaches and SSP,AR’s.

INSTRUMENTS OF EVALUATION

Primary instruments of evaluation are as follows:

  • Faculty Activities Report/Librarian Activities Report/Coaches Activities Report/SSP,AR Activities Report - prepared and submitted by each faculty unit employee in an approved format.  It is divided into three sections: teaching/professional assignments, professional growth/activities, and service.
  • Classroom Visitation Reports - prepared by senior peers who visit classes periodically.
  • Student Evaluation of Teaching Effectiveness (SETE) or Alternative Student Evaluation Instruments - consists of a summary report and the completed Faculty Senate approved forms filled out by students in classes.

For a complete description of the performance evaluation process as well as instruments of evaluation, please refer to your copy of "Procedures and Criteria for Performance Review and Periodic Evaluation".  A timetable of deadlines (including the dates when Activities Reports are due) can be found in the appendix of that document.

GRIEVANCE PROCEDURES

Faculty unit employees may file grievances against the University on the basis of alleged violation, misapplication, or misinterpretation of a specific term of the Faculty Unit Collective Bargaining Agreement (CBA).

LAYOFF

Layoff of full-time faculty unit employees may occur due to the lack of work or lack of funds.  In the event layoffs become necessary, the procedures of Article 38 of the Faculty Unit CBA shall apply.

DISCIPLINARY ACTION

The University may take disciplinary action against faculty unit employees when their actions or conduct exert a harmful effect upon the academic functions of the institution and adversely affect the teaching process, the students, the administration, or other faculty members.  In such cases the University follows procedures contained in Article 19 of the Faculty Unit CBA.

ACCESS TO PERSONNEL FILES

All faculty unit employees have the right of access to their personnel files (including the Personnel Action Files, payroll, benefits, and other employment records) in order to review and reproduce materials with the exception of pre-employment documents.

The Personnel Action Files for full-time temporary faculty, probationary and Assistant/Associate tenured faculty are located in the Academic Personnel Office.  Files for part-time faculty and tenured full Professors may be accessed through the appropriate college office.  Files for librarians are located in the Library Administrative Office.  Files for SSP,AR’s are located in the office of the Vice President for Student Affairs.  Files for coaches are located in the Athletics Office.  Payroll records are located in the Payroll Office.  Benefits records are located in the Human Resources Office.  The Associate Provost for Academic Personnel is the designated custodian of Personnel Action Files.

All inquiries regarding personnel files should be directed to the Academic Personnel office.  For further details regarding personnel files see FAM 330 and Article 11 of the Faculty Unit CBA.

SALARY, DEDUCTIONS AND BENEFITS

SALARY

The salary schedule for faculty unit employees is established annually through negotiations between the CSU system and the California Faculty Association (CFA).  Movement up the salary scale is possible through four means:

  1. GENERAL SALARY INCREASES (GSI’s)
  2. An across-the-board salary increases are granted to all faculty unit employees following collective bargaining agreements.  Such salary increases are usually effective on July 1.

  3. SERVICE SALARY INCREASE
  4. A Service Salary Increase (SSI) refers to upward movement between steps on the salary schedule.  SSI’s usually are granted effective on the faculty unit employee's anniversary date (typically September 1) are limited to a total of eight SSI’s following appointment or the most recent promotion up to the SSI maximum on the salary schedule.

  5. MERIT INCREASE            
  6. See the Collective Bargaining Agreement (CBA) for details.

  7. MARKET OR EQUITY STEP INCREASE (MOESI)

The University may grant a salary increase to a tenure track faculty unit employee to address market or equity considerations.  Applications for market-based step increases shall normally be accompanied by documentation supporting the market-based salary lag or a bonafide offer of employment from another college or university.

TEMPORARY FACULTY SALARY INCREASES

Following the completion of 36 teaching units in the same department, a part-time temporary faculty is eligible for an increase in salary, following a successful review, until the SSI maximum step of the range is reached.   These ranges are:

Range 1            Lecturer L          (SSI Max step 5)

Range 2            Lecturer A         (SSI Max step 9)

Range 3            Lecturer B         (SSI Max step 15)

Range 4            Lecturer C         (SSI Max step 15)

Range 5            Lecturer D         (SSI Max step 9)

The temporary faculty eligible for lecturer range elevation are those who have no more SSI eligibility in their current range and have served five (5) or more years in their current range. The campus policy concerning range elevations is FAM 335. Under the CBA, a range elevation shall be accompanied by advancement of at least 5% (or 2 steps) on the salary schedule.

PART-TIME TEMPORARY FACULTY APPOINTMENTS

A part-time temporary faculty who has taught in 3 consecutive terms of the previous academic year, regardless of timebase, will be offered an academic year appointment.  This appointment will enable part-time temporary faculty to obtain benefits provided they maintain a minimum workload of 7.5 WTU’s each quarter.  An academic year appointment does not guarantee a teaching load from term to term since this is contingent on enrollment and staffing needs.  For more information on benefits, contact the benefits officer in Human Resources.

3-year TEMPORARY Appointments

Temporary faculty unit employees (excluding coaches) employed during the prior academic year (2001-02) and possessing six or more years of prior consecutive service on a single campus in a single department shall be offered a three-year temporary appointment.  One year of service shall be considered employment of two quarters in the bargaining unit on a single campus during a single academic year.

PAY

Faculty unit employees are usually paid the last day of the month.  If full-time, they receive twelve monthly paychecks each equal to 1/12 of the annual salary.

Part-time temporary faculty quarterly salary is divided into four equal payments and issued in the following manner:

Fall Quarter: Pay warrants at the end of September, October, November, and December.

Winter Quarter: Pay warrants at the end of January and February and two payments at the end of March.

Spring Quarter: Pay warrants at the end of April and May and two payments at the end of June.

Part-time temporary faculty who are not reappointed for the next term, or who taught during the Spring term, must receive clearance from their department before final salary payments can be obtained.

DIRECT DEPOSIT PAYMENT PROGRAM

Direct deposit is a program that allows for the automatic deposit of your net earnings in the financial institution of your choice.  If you are interested in enrolling in this program please contact the campus Payroll Office (Ext. 5159) to determine eligibility and procedures.

SALARY ADVANCE

In urgent circumstances, a salary advance may be possible after an initial period of employment.  Inquiries about a salary advance should be directed to the Office of the Accounting Officer (SH-106).

DEPARTMENT CHAIR STIPEND

Department chairs receive a monthly stipend of either $160.00 or $240.00 depending on the size of the department.  For departments with 18 FTEF or more, the stipend is $240.00; if less than 18 FTEF, the stipend is $160.00.

PAYCHECK DEDUCTIONS

Payroll deductions appear on a "Statement of Earnings and Deductions" issued with each pay warrant.  In addition to the mandatory deductions for Federal and State Income Tax, State Retirement and Social Security (OASDI), instructional faculty members or librarians may request through the Personnel Office deductions for insurance premiums, faculty organization dues, contributions, parking fees, etc.

SOCIAL SECURITY (OASDI) CONTRIBUTIONS

SOCIAL SECURITY (OASDI) CONTRIBUTIONSSOCIAL SECURITY (OASDI) CONTRIBUTIONSAll employees of the University contribute to the Social Security system and therefore a percentage of their salary is deducted according to Federal Law.

STATE RETIREMENT CONTRIBUTION

STATE RETIREMENT CONTRIBUTIONSTATE RETIREMENT CONTRIBUTIONEmployees appointed to a permanent position requiring service for at least an average of 20 hours a week or its equivalent are automatically enrolled as members of the Public Employees' Retirement System (PERS).  The employee makes monthly retirement contributions based on 5% of the monthly gross beyond the first $513.00.  The State contributes an equal or greater amount.  If the employee leaves State service before retirement, only the employee's contributions the retirement system, plus interest, is returned.  If an employee with at least five years of service terminates employment, retirement contributions and accumulated interest may be left on deposit for a later retirement allowance.

TAX DEFERRED ANNUITY AND TAX SHELTERED ANNUITIES

The California State University and the State of California sponsor tax deferred annuity programs.  Participation in these programs may result in reducing Federal income tax liability, and may provide an additional source of income after retirement.  Additional information and a list of carrier companies authorized by the Trustees of The California State University are available in the Human Resources Office (SS-110).

Also available but not sponsored by the State or the University are several Tax Sheltered Annuity programs offered by various companies and employee organizations.  As with the Annuity program, participation in these programs may result in reducing federal income tax liability and may provide an additional source of income after retirement.  For additional information, consult the Human Resources Office.

CREDIT UNION

Employees of California State University, San Bernardino are eligible to become members of the Arrowhead Credit Union.  One office is located at 6350 N. Del Rosa Avenue, San Bernardino, 92402, and an ATM machine is located in the CSUSB Student Union.  The Credit Union offers its members loans, a savings program, and other services.

OUTSIDE EMPLOYMENT

Outside employment may be permitted for full-time faculty, librarians, SSP,AR’s and coaches, but it should not conflict with normal work assignments or satisfactory performance of all duties.  A faculty, librarian, SSP,AR, or coach may be asked to submit a written statement of the amount and approximate distribution of time devoted to continuous outside employment.

ADDITIONAL EMPLOYMENT WITHIN THE CSU SYSTEM

Faculty unit employees are limited to one (1) full-time position in their primary or normal employment funded from general CSU funds.  They may receive payments of up to 25% of salary for additional employment if the additional employment funded by general CSU funds is of a substantially different nature from the primary or normal employment.  They may also receive payments of up to 25% of salary for additional employment if the additional employment is funded from non-general CSU funds.  For further details see Article 36 of the Faculty Unit CBA.

HOLIDAYS

The following are paid holidays and are observed on the day specified:

  • January 1
  • July 4
  • First Monday in September (Labor Day)
  • Thanksgiving
  • December 25

The following are paid holidays that may be rescheduled by the President for observance of another day:

  • January 15 (Martin Luther King's Birthday)
  • Third Monday in February (Washington's Birthday)
  • February 12 (Lincoln's Birthday)
  • March 30 (Cesar Chavez’s Birthday)
  • Last Monday in May (Memorial Day)
  • Admission Day
  • Second Monday in October (Columbus Day)
  • November 11 (Veterans Day)

In the event a paid holiday falls on Saturday, it will be observed on the preceding Friday.  If it falls on a Sunday, it will be observed on the following Monday.

SICK LEAVE

Full-time faculty unit employees earn one day of sick leave credit per month following completion of one month of continuous service and for each additional calendar month thereafter.  Part-time faculty unit employees accrue sick leave at a ratio proportionate to full-time employment.

There is no limit to the number of sick leave credits that may be accumulated.  Report of absences due to illness should be reported to the college dean or immediate supervisors.  For additional information concerning conditions under which sick leave credit may be used (i.e., pregnancy, childbirth, illness or death in the family).  See FAM 620 and Article 24 of the CBA.

MATERNITY/PATERNITY LEAVE

Unit 3 members shall be entitled to up to a maximum of thirty days of paid maternity/paternity leave, which shall commence within sixty days of the arrival of a new child.  Such leave may be used for reason of the birth of a child of the employee or the placement of a child with an employee in connection with the adoption or foster care of the child by the employee.  (See Article 23 of the CBA.)

HEALTH INSURANCE BENEFITS

Various insurance plans sponsored by the California State University are available to full-time employees of the university on a voluntary basis.  Basic health plans are offered at group rates and can be enrolled in during the first 60 days of employment without proof of insurability to employees working half time or more on an academic year contract.

Part-time temporary employees may also be eligible for health benefits provided they receive an academic year appointment and their timebase is 7.5 WTU’s or more.  Academic year appointment is obtained if a part-time temporary instructional faculty has taught during the previous three quarter terms within the same academic year.

Part-time lecturers and coaches who are appointed for at least 6 WTU’s (.4TB), but less than 7.5 WTU’s (.5TB) for two or more consecutive quarters are newly eligible for medical insurance

Upon enrollment in one of the basic health plans, the State will make contributions toward the premium for the employee.  The amount of the State's contribution will depend on the number of dependents and on budgetary allocations

INSURANCE BENEFITS

In addition to the basic health insurance, various types of insurance coverage is available, including term and ordinary life, salary protection, dental, vision care, and accidental death and dismemberment.  Detailed information regarding these programs is available in the Human Resources Office (SS-110).

DISABILITY INSURANCE

Full-time employees of the University may qualify for one of three disability insurance programs:  Workmen's Compensation, Industrial Disability or Non-Industrial Disability.

Workmen's Compensation is a benefit program provided at no charge to the faculty and pays, in full, all medical expenses related to job-incurred illness or injury.  Salary compensation benefits are also available.

Industrial Disability is a similar benefit program but employees must be active Public Employee Retirement System (PERS) or State Teachers Retirement System (STRS) members to qualify.  Any injury incurred in the exercise of official University duties should be reported to the appropriate supervisor.  The Non-Industrial Disability Insurance Program provides supplementary income for faculty and staff who are active members of the PERS or STRS, are unable to work because of non-work related illness or injury, and have exhausted all accrued sick leave.  Part-time lecturers are not eligible for this program.  For more information on these programs contact the Human Resources Office.

UNEMPLOYMENT INSURANCE

UNEMPLOYMENT INSURANCEUNEMPLOYMENT INSURANCEFaculty and staff of the California State University system are covered under provisions of the State Unemployment Insurance Act.  The Unemployment Insurance Program is financed by the CSU Employment Development Department.  Additional information on eligibility for unemployment benefits is available in the Human Resources Office.

SURVIVOR BENEFITS

SURVIVOR BENEFITSSURVIVOR BENEFITSIf the employee dies prior to eligibility for retirement (at least age 50 with a minimum of 5 years of service), the survivors receive a $50,000 life insurance payment, 50% of the annual salary of the employee for the past year, and a refund of retirement contributions.

If the employee was eligible for retirement at the time of death, the survivors receive a $50,000 life insurance payment and a "Basic Death Benefit" which will vary in kind amount (lump sum or monthly allowance), depending upon several factors, including the choice of the survivor(s).

Further information is available in the Human Resources Office (SH-110).

FEE WAIVER

Faculty or librarians who have at least six (6) years of full-time equivalent service in the same department may take two (2) CSU courses or six (6) units, whichever is greater, per term under the fee waiver program.  This benefit entitlement maximum may be transferred to spouses, dependent children, and domestic partners of qualified faculty unit employees.  Specific criteria must be followed; please consult the Human Resources Benefits Department for details. Courses taken under the CSU fee waiver program shall be job-related or as part of a career development plan.  Further information can be obtained by contacting the Human Resources Office (SS-110) or refer to Article 26 of the CBA.

LEGAL DEFENSE

The CSU is obligated to provide you with a defense in litigation where it is alleged that you did something, or failed to do something, within the scope of your employment, where your conduct is not the result of actual fraud, corruption or malice.

FACULTY DUTIES AND SERVICES

ACADEMIC YEAR

The academic year consists of three consecutive quarters of approximately 11 weeks, which includes periods for advising, registration, final exams, and related activities (e.g., faculty meetings, commencement).  The President, after consultation, establishes the beginning and ending dates of the academic year.  The calendar for the academic year is published in the University catalog.  Faculty is required to be present or available throughout the academic year, except during official University holidays and academic recesses.

In the past, the Summer Session was operated as self-supported under the College of Extended Learning.  Academic Affairs took over the administration of Summer Session in 2002 as a state-assisted Year Round Operation (YRO) model.  Full-time faculty were paid under an "extra pay" system.  Future summer sessions will be operated as YRO but the exact details are still unknown at this time.

WORKLOAD AND TEACHING ASSIGNMENTS

The primary professional responsibilities of faculty members are teaching, research, scholarship, creative activity, and service to the University, profession and to the community.  Faculty members have additional responsibilities such as advising students, participation in campus and systemwide committees, maintaining office hours, working collaboratively and productively with colleagues, preparation for class, evaluation of student performance, and review of current literature and research in the subject area, including instructional methodology.  The instructional assignments of individual faculty members in the classroom, laboratory or studio will be determined in accordance with the overall department and student needs.  (See Article 20 of the CBA.)

Department chairs and college deans consult with faculty in planning the annual schedule of course assignments.  However, assignments may change from quarter to quarter depending on enrollment, curriculum and staff.

Part-time faculty may teach one or more full-term courses in accordance with their appointment.  Part-time faculty does not participate in committee assignment, advising or other major academic responsibilities.

STUDENT ADVISING

One of CSUSB's distinctive features is the opportunity it gives students to develop a close association with faculty.  Because advising strengthens this rapport, it not only provides service (helping students plan their programs and select courses, clarifying understanding of the relationships among courses), but actively complements the University's unique curricular plan "emphasizing small classes, classroom discussion and independent learning."

A strong advising system is especially important in working with a diverse student body with large numbers of part-time, commuter and minority students.  Faculty advisors often provide the critical personal support, encouragement or referrals needed to retain nontraditional students who may be first generation college students.

The Dean of Undergraduate Studies coordinates advising, assists orientation/retention activities, and serves as a source of information on academic regulations and policies.  Faculty should be available for advising prior to registration each term as well as during the advising period established for pre-registration.  Instructional faculty are urged to consult the Advisor's Handbook or consult the Academic Programs Office concerning all matters relating to student advising.

ADVISING AND ACADEMIC SERVICES

Advising and Academic Services provides academic advising for all undeclared students, academic retention counseling for all first-time probation students, a transition program for all new freshmen and transfer students, EPT/ELM basic skills compliance enforcement for the university, and supervision for the university waiver of regulation petitions such as general education course substitutions and leave of absence.

In addition, the office serves to provide general education advising for students who are unable to receive advice from their major department, academic counseling for continuing probation and dismissed students, educational equity support advising for special admits (TAP, TAP-STEP programs) and first-year athletes (ACE program), and supervision for the USTD 037 study skills course and E-mail advising for students, staff, community and faculty.  For additional information please call 880-5034.

The University Test Office resides in JB-405.  Entrance exams (ACT), required placement exams (EPT/ELM), graduate admission tests (GRE, GMAT and MAT), teacher exams (CBEST), and exams to exempt students from the 495 classes (WREE), and history requirements (U.S. History, U.S. Constitution and California State and local government classes) are administered by the Test Office.  Applications and bulletins of information about any and all of these exams are available in JB-405 and the Bookstore.  For additional information please call 880-5041.

LEARNING CENTER

The Learning Center provides free services to CSUSB students, which include tutoring for many undergraduate courses, testing for self-paced courses and make-up situations, video-viewing/cassette listening facilities and workshops in basic Macintosh computer use.  The Writing Program -- located within the Learning Center -- offers individual tutoring for all writing assignments, at both the undergraduate and graduate levels.

EDUCATIONAL OPPORTUNITY PROGRAM (EOP)

EOP is an admissions and support services program designed to assist students who meet specific income guidelines and demonstrate the potential to obtain a baccalaureate degree offered by the university.  Through EOP, the student receives help in admissions, registration, financial aid, housing, curriculum planning, tutoring, personal, academic and career counseling, graduate school information, workshops and other support services. 

UPWARD BOUND

The Upward Bound Program attempts to generate skills and motivation necessary for success in education beyond high school.  Participants are low-income and potential first generation college students.  Upward Bound provides tutoring, academic advisement and career exploration to high school students who are selected based upon recommendations from their counselors, teachers, and principals.

THE S.A.I.L. PROGRAM

The S.A.I.L. program (Student Assistance in Learning) is the University's Student Support Services project.  Funded by a grant from the United States Department of Education, S.A.I.L. is designed to assist students who are low-income, who are disabled, or whose parents have not earned a Bachelors degree, to persist toward graduation.  Services include adjunct courses, academic and financial aid advising, personal and career counseling, the Reading Assistance Program, graduate school information and assistance, and various other educational and enrichment activities.  The S.A.I.L. office is located in University Hall, Room 386.

INTERNATIONAL PROGRAMS

International Programs provides qualified students an affordable opportunity to continue their studies abroad for a full academic year.  Participants earn resident academic credit at their CSU campus while they pursue full-time study at a host university or special study center abroad in countries such as Australia, Denmark, France, Germany, Israel, Japan, Sweden, Taiwan, and Zimbabwe.  More information is available through Dr. Aurora Wolfgang in the Foreign Languages and Literatures Department.

INTERNATIONAL STUDENTS

The International Student Services Office is the primary contact for international students including new immigrant and permanent resident students who are nationals of other countries.  The ISS Office assists students upon arrival with locating temporary and permanent housing, provides an orientation to the community and the campus, and provides programs and activities to assist students with personal growth and development.  It is located in University Hall, Room 235.

TELEPHONE REGISTRATION SYSTEM

CSUSB has a telephone registration system that allows students to register and obtain information regarding their enrollment via touch-tone telephone.  The system is called the "Telephone Ready Access Computer System" or TRACS for short.   (See the Class Schedule each term for more details about the registration process and the dates and deadlines involved.)

Students also can obtain information regarding their Financial Aid status and their grades via TRACS.  Likewise, adding and dropping of courses after the start of classes is  done via telephone.  Students wishing to add closed classes or receive permission to enroll in limited enrollment courses, such a independent study, field work or student teaching, must obtain permission from the department office, which then enters a "permission code" in the student's computer files before the student can complete their registration via TRACS.

WEB-BASED CLASS REGISTRATION AND FEE PAYMENT SYSTEM (WebReg)

The WebReg system operates similar to the TRACS telephone-based voice registration system. Through the use of WebReg, along with any standard Web browser, you will be able to access most registration tasks. However, financial aid data is not available over the web. If students need access to financial aid information, they should continue to call TRACS by telephone at (909) 880-7800.

Students are advised and register prior to the start of term.   Only first time students are required to have advising prior to enrollment, but all students are encouraged to seek advising and each department attempts to provide advising for both day and evening students during the periods of TRACS registration each term.  It is important for faculty to be available for advising at mutually convenient times during the registration periods.  After appropriate training, faculty may have access to student records and registration information via computer.  To obtain a User Guide, password and training on access to student information, call Admissions and Records at ext. 5077.

CLASS MEETINGS

Classes and final exams are held at the time and place officially announced by the University in the Class Schedule.  Requests to change time and/or location of a final examination require the approval of the department chair, dean, and Associate Vice President for Academic Programs one week in advance of the final exam period.

Classes meet several time formats:  three times weekly, twice weekly, or once weekly.  All 4-unit classes must be in session for the equivalent of two hundred minutes per week.  Classes meeting three times weekly meet for 70 minutes on Monday and Wednesday and for 60 minutes on Friday.  Classes meeting twice are scheduled in two fifty-minute blocks.  Classes meeting once are scheduled in four fifty-minute blocks.  Dismissal of classes by an individual faculty member to demonstrate support for a particular social or political movement is considered a violation of professional ethics and failure or refusal to perform normal and reasonable duties.  The President, in such cases, is required by the Chancellor to institute formal disciplinary proceedings.

The subject and content of each course at the University is that which has been reviewed by the Curriculum Committee, recommended by the Faculty Senate, and approved by the President.  Significant alteration or deviation from the intent and published description of a course requires prior review and approval, through regular University procedures established for that purpose.

GRADING

As part of their teaching responsibilities, instructional faculty members must evaluate the academic performance of students, using the grading symbols and criteria adopted by the University.  The award of grades is the sole prerogative of the faculty member.  Each term, the Office of Institutional Research prepares a Report on Grades Distribution that allows individual faculty members to compare their grading practices with university, school and departmental averages.  Part-time lecturers are encouraged to discuss grading standards and practices with their department chairs and with other faculty members.

Grade Symbols

Symbol Description
A
 
A-
 
B+
 
B
 
B-
 
C+
 
C
 
C-
 
D+
 
D
 
D-
 
F
 
CR
Credit
NC
No Credit
Incomplete
Unauthorized Incomplete
RD
Report Delayed
SP
Satisfactory Progress
Withdrawa

The symbol U (Unauthorized Incomplete) indicates that a student did not withdraw from the course but failed to complete course requirements.  It is used when in the opinion of the instructor, completed course assignments or course activities were insufficient to make normal evaluation of academic performance possible.  For purposes of grade point average, this symbol is equivalent to an F.

A grade of I  (Incomplete) must be accompanied by the "Form for Reporting the Grade Incomplete."  This grade cannot be processed without this form, which may be obtained from a departmental or school secretary.  The grade of "Incomplete" should be used sparingly.  For example, if most course work has been completed and if the reasons for an inability to complete the entire course is fully documented, the grade of Incomplete may be justified.  If an "Incomplete" is not made up in a year's time, the grade reverts to an F.

Students may appeal a final course grade or a grade on a Comprehensive Examination or a project (e.g., art exhibition).  Appeals are based on procedures outlined in the document "Student Academic Grievance Procedures."  (See FAM 805).

OFFICE HOURS

Each full-time faculty member shall schedule five office hours per week.  Four hours shall be scheduled in advance and at least one scheduled by appointment each week.  This schedule will be posted outside the faculty member's office, shall be filed with the department chair and college dean and shall be strictly followed.

Office hours should be scheduled to be reasonably convenient to students and to ensure that at least one departmental faculty member is available for student consultation and advisement each day of the week and during different hours of the day and evening.  Faculty teaching evening courses shall arrange to be available to students in their evening classes.

If office hours cannot be met, the faculty member must notify the department office.  Part-time lecturers must be available to students before and after class for discussion of matters related to the instruction.

FINAL EXAMS

Although University policy does not demand the administration of a final comprehensive examination on the day, time, and place specified in the Class Schedule, the days designated for "Final Examinations" are counted among the academic work days constituting our legally defined academic term.  Every faculty member, therefore, has an obligation to conduct some class business with his or her students on the day and at the time formally designated for the "final examination" for each of his or her classes.  This includes activity courses as well as lecture discussion courses.  (Laboratory courses that are attached to a lecture course and for which no specific exam time is scheduled do not require a separate final exam.)

If an examination is not administered during the scheduled final examination period, the instructor may wish to use the scheduled final examination period to review or summarize the course, review and/or discuss with the class "take-home" exams, projects, term papers, or other exam material previously completed, or evaluate and critique student work.

Deviations from the published exam schedule, changes in time or location of the final exam, or requests to be absent from campus for professional meetings or travel during the time that an exam is scheduled must receive prior approval from the department chair and school dean.  Petitions and forms for requesting change in the final exam schedule should be submitted as early in the term as possible, but no later than the eight week of the term.

TEXTBOOKS

Textbooks for classes are ordered by filling out a form distributed by the department secretary.  These order forms must be filled out in advance of classes and according to a calendar of due dates for textbook orders.  Department secretaries will order desk copies for instructors where requested.

LEAVES, RETIREMENT AND RESIGNATION

LEAVES WITH PAY (SABBATICALS)

Full-time faculty unit employees are eligible to apply for a leave with pay (sabbatical) after completing six (6) consecutive years of full-time service or following any previous sabbatical or difference-in-pay leave.  Credit granted towards the completion of the probationary period for service elsewhere shall also apply towards fulfilling the eligibility requirements for a sabbatical.  Primary responsibility for recommending such leaves rests with the Department/Library followed by final approval by the college dean/University Librarian.   Compensation for sabbatical leaves is a as follows:  one quarter at full pay; two quarters at 3/4 pay; three quarters at 1/2 pay.

Procedures and criteria for applying for sabbatical leaves are available to all those eligible.  For further information, see your department chair or college dean or refer to FAM 600 and Article 27 of the Faculty Unit CBA.

DIFFERENCE-IN-PAY LEAVES

Full-time faculty unit employee are eligible to apply for a difference-in-pay leave after completing six (6) consecutive years of full-time service or after three (3) consecutive years following any previous sabbatical or difference-in-pay leave.  Compensation for a difference-in-pay leave is the difference between the faculty unit employee's salary and the lowest salary step of the Instructor rank.

Procedures and criteria for applying for difference-in-pay leaves are available to all those eligible.  For further information, see your department chair, college dean, immediate supervisor, or refer to FAM 605 and Article 28 of the CBA.

LEAVES WITHOUT PAY

Faculty unit employees may be granted a leave without pay for a specific purpose and length of time (one quarter, two quarters, or one year).  Leaves without pay may be granted for up to two (2) years with the possibility of an extension for an additional year.

Leaves without pay may be for personal or professional reasons.  Personal leaves may be for purposes of unpaid sick leave, outside employment, maternity/paternity, or parental leave.  Professional leaves may be for purposes of research, advanced study, professional development, or other purposes of benefit to the University.

To apply for a leave without pay, contact the department office or appropriate Library, Athletics, or Student Affairs office for the application form and instruction.  For further detail see FAM 610 and Article 22 of the Faculty Unit CBA.

JURY DUTY LEAVE

Faculty unit employees are not exempt from jury duty during the academic year.  However, you are urged to request a delay until a non-instructional time by contacting the Office of the Superior Court in San Bernardino or the Jury Commissioner in Riverside County.  The absence to perform jury duty during the academic year is with pay when jury duty pay is returned to the State.

BEREAVEMENT LEAVE

Faculty unit employees can obtain a two (2) day leave with pay for each death in the immediate family.  Upon request three (3) consecutive days leave with pay can be granted if the death of an immediate family member requires travel over 500 miles.  The term "immediate family " means a spouse, mother, father, grandmother, grandfather, grandchild, son, son-in-law, daughter, daughter-in-law, brother, sister, or stepchild/parent of the faculty unit employee.

LEAVE TO VOTE

Faculty unit employees may be granted up to two (2) hours of work time without loss of pay to vote at a general, direct primary, or presidential primary election.  To obtain such a leave you should contact the college dean, university librarian, or immediate supervisor at least two days prior to the election.

ABSENCE AS A WITNESS

A faculty unit employee who is absent as a court-subpoenaed witness or as an expert witness in the interest of CSU is excused from work during such appearances.

ABSENCE WITHOUT LEAVE

When a faculty unit employee finds it necessary to be absent or unavailable during normal workload periods for reasons other than illness, he or she must obtain approval of the college dean, the university librarian, the Athletics Director, or the Vice President for Student Affairs.

Absence without leave, whether voluntary or involuntary, for five consecutive working days is an automatic resignation from state service as of the last date on which the employee worked.

A faculty unit employee may, within 90 days of the effective resignation date, file with the State Personnel Board a written request for reinstatement.  If a faculty unit employee is reinstated, he or she will not be paid salary for the period of absence.

RETIREMENT

RETIREMENTRETIREMENTThere is no longer a mandatory retirement age for faculty under provisions of PERS (Public Employee Retirement System).  However, full-time faculty unit employees may retire upon completion of five years of service and after reaching age 50. 

PRE-RETIREMENT REDUCTION OF WORKLOAD

Full-time faculty who have reached the age of 55 with ten years' service in the CSU (the last five in continuous full-time employment) may reduce their workload to 1/3, 1/2, or 2/3 time during the five years immediately preceding retirement.  Those participating in the reduction in workload program retain full retirement, health and other benefits normally provided full-time employees.  Faculty interested in this program should submit a written request to the Academic Personnel Office (AD-102) at least six months in advance of the effective date of the reduction in workload.

FACULTY EARLY RETIREMENT PROGRAM (FERP)

Faculty and librarians upon reaching the age of fifty-five (55) may retire but continue to be employed for a period equivalent to one academic term per year not to exceed a total of ninety (90) workdays or fifty (50) percent of the employee's regular timebase in the year preceding retirement.  Participation in this program is limited to five (5) consecutive years and participants shall be paid at rank and salary at the time of retirement.

RESIGNATION

Faculty not planning to return the following academic year should submit a letter of resignation to the Provost and Vice President for Academic Affairs and inform the department chair and college dean  as soon as possible.

EMERITUS STATUS

Emeritus status is conferred upon a faculty, librarian, academic administrator or SSP,AR  who is retiring from service at the California State University, San Bernardino as a means of expressing appreciation for service to the institution.  To qualify for the title, a retiring candidate must have achieved the rank of Professor or the equivalent and served for a minimum of 7 consecutive years on this campus; or have served in the capacity of administrator on this campus for at least 7 years and retire directly from that post.

TRAVEL, GRANTS, AWARDS

TRAVEL FUNDS

Requests for travel funds (whether in-state or out-of-state) are submitted to the department or college/library office.  For specific instructions on applying for such funds, you should contact your department chair, college dean, or University Librarian.

USE OF RENTAL CARS FOR STATE BUSINESS

Rental vehicles are available for faculty use in conducting official business of the University.  To use these vehicles, faculty members must have taken and successfully passed a course in defensive driving. Faculty should see the department secretary for a vehicle reservation request, which should be made at least three days in advance. Vehicle reservations can be made through Automotive Services.

AUTO INSURANCE

When you drive a rental car on University business, you are covered by the State's liability insurance policy in case of an accident.  However, if you drive your own car on University business, the State requires that you possess certain minimum liability insurance coverage for your car and that your car be equipped with seat belts.

The University is required to obtain certification from you each year if you wish to be authorized to use your private car for University business and to be reimbursed mileage costs.

GRANT-SUPPORTED ACTIVITIES

Faculty are encouraged to pursue extramural funding to support research, educational support and community service activities consistent with the mission of the University.  The Office of Sponsored Programs provides support through acquisition and dissemination of information on grant and contract opportunities, program planning and proposal development assistance, budgeting, manuscript typing, forms preparation, duplication and mailing.  All proposals for external funding should be submitted through the Sponsored Programs office for required institutional clearance (ext. 5027).

OUTSTANDING PROFESSOR AND GOLDEN APPLE AWARDS

Each year nominees are recommended by a committee to the President for the subject awards. The selection of the annual Outstanding Professor is based on excellence in teaching, professional and academic achievements, and contributions to the campus community. There is a $1,000 cash award, plus a $3,000 Faculty Professional Development Grant for the purpose of research and professional travel activities. The selection of the annual Golden Apple recipient is based on excellence in teaching. This individual will receive a Faculty Professional Development Grant in the amount of $2,000.

FACULTY PROFESSIONAL DEVELOPMENT PROGRAM

The Faculty Professional Development program consists of monetary mini-grants for research, instructional technology grants and instructional quality activities.  Funding for these come from the Chancellor's Office or from campus resources.  For more information refer to your Faculty Professional Development Program chart or contact the Office of Academic Personnel.

MISCELLANEOUS INFORMATION

ACADEMIC COMPUTING & MEDIA

Academic Computing & Media, located in the Pfau Library Addition and University Hall, offers a wide range of computer systems and services to faculty, staff and students.  Instructional computing resources include a professional support staff, access to several standardized pieces of statistical and productivity software, self-instructional student microcomputer labs, faculty multimedia development labs, and network access to off-campus systems.

MEDIA SERVICES

Media Services personnel are on call to assist the faculty, staff, and students in the selection, construction, and utilization of media materials and equipment.   Other media services include:

  • Graphics
  • Photography
  • Repair
  • Catalogs and Manuals
  • Taping-Audio
  • Taping-Video
  • Previews
  • Equipment Loans for Off-Campus Classes
  • Identification Cards
  • Media Productions
  • Teleconferences
  • ITFS and Compressed Video Teleconferences
  • Assistive Technology

Equipment

The following is a partial list of equipment available for loan for instructional purposes:

  • Assistive Hearing Devices
  • Motion Picture Projectors, 16mm
  • Opaque Projectors
  • Overhead Projectors
  • Public Address Systems
  • Screens, Portable and Mini
  • Slide Projectors
  • Tape Recorder, Cassette
  • Video Tape Recorders/Players, 3/4" Umatic and 1/2" VHS
  • Camcorders on Wheelits
  • Laptop Computers
  • Video Projection Systems and Panels

INTERNET ACCESS

All faculty unit employees have full access to the Internet via a dedicated link.  Internet access is also available remotely.

ELECTRONIC MAIL (E-MAIL)

All faculty unit employees may obtain an account on the campus electronic mail system.  This allows users to be able to send and receive electronic mail worldwide.  Users can send and receive electronic messages directly to and from their office microcomputer.  For information about obtaining an electronic mail account, please call the E-Mail Administrator at ext. 7279.

TELECOMMUNICATIONS

The Office of Telecommunications is responsible for the operation and repair of the campus telephone equipment and the voice-mail system.  To reach the campus operator, dial 880-5000.

LIBRARY

The Pfau Library of the University consists of a general collection of nearly 580,000 books and bound periodicals.  The Library subscribes to approximately 1,300 periodicals and serial publications.  The collection is supplemented by CD ROM network compact disc recordings, musical scores, maps, microforms, pamphlets, and curriculum materials.  As a partial depository for California state documents, the Library regularly receives state publications.  Reciprocal borrowing agreements with other area libraries further enhance the availability of materials (see the Library's Circulation Desk and Reference Desk, both on the first floor).

OPAC from your Home or Office

The Pfau Library OPAC (Online Public Access Catalog) may be reached from your office or home with a modem, with telnet through an Internet connection, or via the Library web site.  (See Library Web Site below.)  Extra OPAC from HOME or OFFICE handouts with detailed explanations are available in the Pfau Library.

Library Web Site (http://www.lib.csusb.edu)

Provides current hours, description of services, reference librarian directory, access to OPAC, links to Internet search tools, links to other libraries, and resources arranged by subject.

Reserve Materials

All faculty members, including part-time lecturers, may place books or other appropriate material on reserve for use by their students. Requests to place materials on reserve should be made on the Library Reserve Materials Request" forms, available in the school offices or at the Library’s Circulation Desk, first floor.  The Library requests at least a week’s notice for placing materials on reserve.

Loan Period

Faculty may borrow books that are due back on May 31 of each year.  However, these materials are subject to recall by other library patrons.  Periodicals (bound and current) may be borrowed by faculty for a one-week loan period.  Materials may be checked out at the Library’s Circulation Desk, first floor.

Reference Service

Research and reference assistance may be requested at the Library’s Reference Desk, first floor.  A variety of electronic information resources are available in this area. The online public access catalog is designed so that users may locate books and periodicals owned by the Library, as well as articles via six

electronic periodical indexes.  Please see a reference librarian for details on these and other electronic and print information resources.

Interlibrary Loan (ILL)

This service permits the library to borrow from other libraries to provide students and faculty materials not locally available.  ILL request forms are available at the Reference Desk, where requests are also submitted and materials are picked up.  The service is generally free of charge, with the exception of charges that may be passed on from universities outside the CSU and UC systems.

Library Instruction

Library orientation and instructional sessions for CSUSB classes may be requested with at least one-week’s notice.  Orientations provide overviews of library facilities and services.  Library instruction sessions typically may last an hour, and provide in-depth methods and strategies on research in a variety of disciplines.

Curriculum

In support of the numerous academic programs provided by the University’s College of Education, the Library houses a collection of state adopted texts, simulation games, juvenile books, and curriculum software.  These materials, as well as the Curriculum Lab, are on the fifth floor of the Library.

Ordering of Library Materials/Collection Development

Order information and forms for books and other library materials may be obtained in Collection Development located on the fifth floor or at the Reference Desk on the first floor.

RECREATIONAL FACILITIES

Faculty members have access to all campus recreational facilities as long as they are not being utilized by students. The new Fitness Center is located next to the ROTC building and the temporary classrooms.  Cardiovascular equipment, weight machines, and free weights are available.  Hours of operation vary.  Membership fees for faculty is as follows:

  • Annual  $100
  • Academic Year (Available Fall Quarter Only): $90
  • Quarterly: $35
  • Monthly: $20
  • Daily: $3

PARKING

Parking fees are required by state law for students, staff, and faculty.

POLITICAL ACTIVITY

Faculty unit employees have the right to engage in political activity in the absence of express or implied statutory prohibition, or unless the particular activity is harmful to the State government.  No political activity should be engaged in on State time.

INCOMPATIBLE ACTIVITY

The primary and principal responsibilities of faculty unit employees include the teaching of assigned classes, professional assignments, activities appropriate to professional growth, advisement of students, and service to the University or community.

A faculty unit employee shall not engage in any employment, activity, or enterprise which is clearly inconsistent, incompatible, in conflict with, or inimical to their primary duties.

COYOTE BOOKSTORE

General

The Coyote Bookstore serves as the exclusive on-campus provider and retailer for the sale of textbooks and duplicated course packs or lab notes, personal computers and software, student supply items and traditional clothing and gift items.  Any student organization or other university organization must apply to the Foundation for permission to sell any merchandise substantially similar to bookstore merchandise.

Ordering Textbooks

All required/recommended textbook requisitions, duplicated course packs or lab notes will be forwarded first to Coyote Bookstore.  Coyote Bookstore will then provide the information, as required, to any off-campus stores.  The dates the requisitions are due to the Coyote Bookstore are as follows:

  • May 15 for Fall quarter
  • October 25 for Winter quarter
  • January 17 for Spring quarter
  • April 15 for Summer session
  • Duplicated Material

Orders for duplicating course packs or lab notes sold to students are to be processed with the Coyote Bookstore.  Permission to duplicate copyrighted material will be obtained by the on-campus Copy Center and the charge will be added to the retail price.

REPRODUCTION OF COPYRIGHTED MATERIAL

Under the fair use doctrine, one copy of a copyrighted document may be made where it is intended for personal use.  Reproduction of copyrighted material for group use, such as a class, is not permitted and requires permission of the publisher.  The University, therefore, cannot approve requests for single or multiple copy duplication where this is intended for class use.

FIELD TRIPSFIELD TRIPSFIELD TRIPS

Occasionally, faculty may wish to take a class on a field trip to an off-campus site, for purposes related to the class' study.  Such field trips should be cleared in advance with the college dean so that The California State University requirements may be met regarding off-campus trips and variations from normal meeting places.

SEXUAL HARASSMENT

Sexual harassment includes such unwelcome behavior as sexual advances, requests for sexual favors and other verbal or physical conduct of a sexual nature directed toward students, staff or colleagues.  Behavior identified and found to constitute sexual harassment is unacceptable and will be subject to disciplinary action.  Incidents of sexual harassment should be handled in accordance with the sexual harassment policy.

STUDENT CONDUCT

Questions about student conduct may be discussed with the Judicial Affairs Officer in the Vice President for Student Affairs office (ext. 5185).  The CSU policies on student misconduct in or out of the classroom are found in the Student Conduct Code in the University Bulletin.

A faculty member has options in responding to a student's behavior that is contrary to academic concerns, such as plagiarism.   Options for faculty and administrative faculty are found in the Faculty Senate policy on Academic Dishonesty.  A Coordinator is available to consult on such matters with the faculty member.

The faculty member has the right to ask a disruptive person in the classroom to leave.  If the person refuses and continues to disrupt the class, the campus police may be called (ext. 5911).  The Coordinator should be informed of disruption of a class, which is a violation of the Student Conduct Code.

SERVICES TO STUDENTS WITH DISABILITIES

The Services to Students with Disabilities (SSD) office, located in University Hall, strives to provide equal access to educational opportunities provided by the university for all students.  Some students with learning disabilities or functional disabilities, such as physical or psychiatric maladies, may not be as immediately identifiable as having a disability.  Consequently, awareness and sensitivity to the special needs of these students are imperative. 

Once a student with a disability enrolls in your class, you will receive a memo identifying the student as registered with SSD.  The memo will include information to help you in accommodating the student.  SSD staff must, by law, maintain appropriate confidentiality of students.  Therefore, there are restrictions about certain information concerning a student’s disability.  Nonetheless, the staff is prepared to offer consultation and support about any possible special arrangements.  Please direct any questions to the SSD staff.

EMERGENCY PROCEDURE

If an emergency (e.g. a student becomes severely ill) should occur in a class, contact the campus police (ext. 5911).  They will handle the emergency.  In the event of other emergencies such as fire, earthquake, or explosions, the campus has a well-developed plan for evacuations as well as medical and first aid assistance.  It is advisable to keep a copy of the emergency plan handy at all times.

ALCOHOLIC BEVERAGES

The possession and consumption of alcoholic beverages on campus is permitted for recognized events within the limits prescribed by law and University regulations.  The only locations on campus where alcoholic beverages are allowed by permit are the Residence Houses, Commons, Creative Arts Building, Fine Arts Building, and Student Union.  The Pub, located in the Student Union, dispenses beer and wine on a regular basis within prescribed areas.  To request permission to serve alcoholic beverages at recognized events, contact the Coordinator of Events Scheduling (ext. 5236).

CAMPUS SAFETY

All campus employees are reminded of the importance of safety awareness while on campus.  The following are suggestions which you should keep in mind particularly during the evening hours:

  1. Identify the locations of emergency phones (red cover), which are located on the exterior grounds and inside campus buildings.  These phones ring directly into the 24-hour Public Safety dispatch center.
  2. Whenever possible, you are encouraged to use the "buddy system" when walking to and from classes and offices.
  3. Report any suspicious persons or circumstances to the campus police immediately.
  4. Telephone the campus escort service at Ext. 5165 during the nighttime hours.  A campus patrol aide will walk or drive you to your car or dorm room.  Important:  You should always wait until the escort person arrives!

The campus emergency telephone number is Ext. 5911.  Public Safety's regular business extension is 5165 from any campus telephone (except pay phones).

OTHER KEY SOURCES OF INFORMATION

The following documents provide the basis for policies or procedures referred to in this manual and may be useful in providing you with further information:

Faculty Administrative Manual (FAM)

CSUSB Catalog of Programs

CSU/CFA Collective Bargaining Agreement (CBA)

Procedures and Criteria for Performance Review and Periodic Evaluation

 

ACRONYMS AND TERMS AT CSUSB

ACM           Academic Computing and Media

ACT            Administrative Computing and Telecommunications

AD              Administration Building

ASI             Associated Students Incorporated.  The student body government.

BI               Biological Sciences Building

CA              Creative Arts Building

CAR           Coaches Activities Report.  Same as a FAR, but prepared by coaches.

CBA           Collective Bargaining Agreement.  The contract between the CSU and the CFA.

CFA            California Faculty Association.  The union which represents faculty members of the CSU system.

CMS           Common Management Systems.  A project that consolidates the management systems of all CSU campuses and utilizes one software package that to support its Human Resources, Financial and Student systems.

CPEC         California Post-Secondary Education Commission

CSEA         California State Employees Association.  The union which represents staff within the CSU system.

CSU           California State University system

DARS         Degree Audit Record System for computerized credit and degree progress analysis.

FAM           Faculty Administrative Manual.  Compilation of policies on faculty.

FAR            Faculty Activities Report.  Report of activities and accomplishments prepared by faculty members that is the basis of the evaluation process.

FERP         Faculty Early Retirement Program

FOB           Faculty Office Building

FTEF          Full-Time Equivalent Faculty.  Used for budgetary, scheduling and statistical purposes, refers to full-time faculty positions (not bodies) on campus during any given quarter or year.

FTES          Full-Time Equivalent Students.  See FTEF -- same thing, but applies to students.

GSI             General Salary Increase.  Same as cost-of-living raise.

HP              Health and PE Building

JB              Jack Brown Hall

LAR            Librarian Activities Report.  Same as a FAR, but prepared by Librarians.

MOU           Memorandum of Understanding.

MPP           Management Personnel Program -- refers to administrators.

PERS         Public Employees Retirement System

PL              Pfau Library

PS              Physical Sciences Building

RPT            Retention, Promotion and Tenure.  Refers to the evaluation process for faculty which is described in detail in “Procedures and Criteria for Performance Review and Periodic Evaluation".  It is also called the “RPT document.”

SETE          Student Evaluation of Teaching Effectiveness, pronounced “See-Tee”.  Evaluation forms filled out by students on their instructors that become one of the principal instruments of evaluation in the RPT process.

SFR            Student Faculty Ratio.  Number of full-time equivalent students divided by number of full-time equivalent faculty.  SFR = FTES/FTEF.

SIS+           Student Information Systems -- used to access student records for advising purposes

SSP,AR      Student Services Professional - Academically Related. 

SSSI           Service Salary Step Increase.

SU              Student Union

TO              Trailer Offices (the temporary buildings at the north end of campus).

TRACS       Telephone Ready Access Computer System for phone registration, enrollment verification, dropping and adding courses, financial aid status, grade reports, etc.

UH              See U Hall.

U Hall         Not a place to rent a truck, but “University Hall.”  he building on campus which houses -among other things - Admissions and Records, Financial Aid, Humanities, and Undergraduate Studies.  Also known as “UH.”

WASC        Western Association of Schools and Colleges.  The regional accrediting body which approves high schools, community colleges, 4-year colleges, graduate and professional schools in California, Hawaii, and the South Pacific.

WPAF        Working Personnel Action File

Where to Go For What

SERVICE NEEDED LOCATION
Benefits Information  Human Resources (SH-110)
CBA Contact CFA Representative
Coyote One Card Obtain card from Academic Personnel, take it to Media Services in the wedge of the Pfau Library building (PL-003)

Direct Deposit Arrangements

Payroll (SH-103)
E-Mail Account Telecommunications and Network Services (PL-028)
Emergency  Call 5911 (Campus Police)
Entertainment Discount Cards  Human Resources (SH-110)
Faculty Evaluation  Contact chair first, then college dean, then Academic Personnel
FAR - to submit one Academic Personnel (AD-101)

Grievance Filing 

Contact CFA representative
Keys Obtain key authorization card from department secretary, take it to Physical Plant
Leave Information Sabbaticals and Difference-in-Pay leaves through Department Chair; leaves without pay and maternity/paternity leaves through Academic Personnel (AD-101)
Meals Commons, Student Union Pub
Parking Decal Bursar’s window (SH-102)
Policies Faculty Administrative Manual (FAM). Can be accessed through the Academic Personnel website (http://academic-affairs.csusb.edu/acadpers.htm)
Salary Advance  Payroll (SH-103)
SETEs (to review) Academic Personnel Reading Room if you are full-time and not a tenured Professor; college office/department  if you are a tenured Professor or a part-time instructor.
Travel Funds Department Chair/College Dean